Invoicing & Accounts

Invoicing Automation allows you to spend 80% less time on your invoices. With seamless integrations to accounting platforms such as Quickbooks & Xero.

All-in-one Finance Module

  • Auto-generate first invoice with deposit and one-time fees just by adding student into class
  • Automatic pro-rating of first invoice
  • Auto-generate recurring invoices just by adding student into class
  • Auto-update invoice for next month/term if student is enrolled in an additional subject/class
  • Suitable for Monthly, Termly or Per Lesson Billing
  • For schools using per lesson billing: The number of lessons in a given month or term can be counted and billed accordingly
  • Supports GST calculation
  • Auto-send new invoices and receipts via SMS/Email
  • Record payments for different modes (PayNow, Cash, Cheque, NETS)
  • Manage deposits, credit notes and refunds
  • Supports multiple companies and multiple locations setup
  • Integrate with Stripe for online payment (Premium Add-on)
  • Integrate with Xero or Quickbooks Online (Premium Add-on)

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Invoice Creation & Updating

Most of the time, the auto-invoicing feature creates the student's first and subsequent invoices when the student is added to the class. In this way, there is no need to do up invoices by hand, one by one.

But when you have to create an invoice on an ad-hoc basis, it is simple and straightforward. Simply add items from the list of invoice items.

Sale of holiday workshops can all be done on an ad-hoc basis.

Choose either to generate an invoice one student at a time or by bulk for the entire class.

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Automatically Generate Recurring Invoices for Next Month or Term

A queue of invoices for the entire year is auto-generated by the system, based on your billing cycle (monthly or termly).

Thereafter, the system generates invoices 1 or 2 weeks before the start of the new month or term (depending on your settings).

What's even more amazing is that this queue of invoices will update itself automatically whenever there are changes to a student's class (student withdrawal, student is adding a new class etc, student pause etc.).

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Convenient Split Screen Invoice Preview

Having an invoice preview window saves time and prevents clutter on your web browser as all invoices can be easily previewed without opening it in another tab.

Look for an invoice quickly using student's name, parent's mobile or invoice no. preview and then record payment on an invoice.

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Send Invoice link via SMS/Email

  • Auto-generate a private invoice link for the parent to view the invoice without the need to log in
  • Present all payment options to the parent
  • The figures shown on the invoice are dynamic and change in real-time as the invoice is amended by an Admin, so it is more ideal as compared with sending invoice PDF

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Dynamic PayNow QR Code

  • Auto-generate a unique PayNow QR code for every invoice, with funds going directly to your company's UEN
  • The key benefit is that once the PayNow QR is scanned by the parent's ibanking app, the amount payable is non-editable by the parent and with the student's name and invoice number auto-filled in the PayNow reference field. This helps with manual reconciliation later on in your ibanking records.

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Discount Module

Add your own discounts for additional subject, sibling discount etc. And then apply discounts automatically or manually.

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Manage student deposits

Automatically adds student deposit when an invoice containing a deposit is fully paid for. Upon student withdrawal, convert the deposit into a credit note to offset the last invoice.

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Teacher's Pay Calculation

  • Add teacher's hourly pay rate for a specific teacher or a specific class
  • Manage tiered pay rates based on student count in a lesson
  • View teacher's monthly timesheets
  • Generate teacher's monthly hours report

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Trusted by 50+ schools who have transformed their operations

CLIENT TESTIMONIALS

"The Edulabs consultant is extremely professional and completed the project successfully. We are blessed to have his expertise and customisation in order to make our operations run even smoother. He is always reachable and provides very prompt service and training to my team. We are appreciative of his efforts."

Jerald Lie
Founder, Achievers' Dream Learning Centre
CLIENT TESTIMONIALS

"It has been a pleasure working with Samuel and his team. They have been utmost professional and prompt with their responses which allowed us to work closely without disruption. Samuel also understand our needs intricately and does not hesitate to implement or suggest features that can better suit our operational requirements. Edulabs has been useful for us and we look forward to having Edulabs support our entire Client Relationship Management needs."

Wong Shou Yee
Co-founder, Think Teach Academy

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Who is it for: If you run an education centre or school with at least 100 students and you would like to completely systemise & grow your business, increase its profits while working lesser hours…then this is for you.

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