Invoicing & Accounts

Invoicing Automation allows you to spend 80% less time on your invoices. With seamless integrations to accounting platforms such as Quickbooks & Xero.

All-in-one Finance Module with Automated Invoicing

  • Auto-generate first invoice with deposit and one-time fees just by adding student into class
  • Automatic pro-rating of first invoice
  • Auto-generate recurring invoices just by adding student into class
  • Auto-update invoice for next month/term if student is enrolled in an additional subject/class
  • Suitable for Monthly, Termly or Per Lesson Billing
  • For schools using per lesson billing: The number of lessons in a given month or term can be counted and billed accordingly
  • Supports GST calculation
  • Auto-send new invoices and receipts via SMS/Email
  • Record payments for different modes (PayNow, Cash, Cheque, NETS)
  • Manage deposits, credit notes and refunds
  • Supports multiple companies and multiple locations setup
  • Integrate with Stripe for online payment (Premium Add-on)
  • Integrate with Xero or Quickbooks Online (Premium Add-on)

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Invoice Creation & Updating

Fully automated: The system creates the student's first and subsequent invoices automatically when the student is added to the class. In this way, there is no need to do up invoices manually one by one.

Smart invoicing: For centres that bill based on the number of lessons in a month or term, the system automatically helps to count the number of lessons across one or multiple subjects that a student has.

Auto-generate invoices for holiday workshops by enrolling student to the correct class.

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Automatically Generate Recurring Invoices for Next Month or Term

A queue of invoices for the entire year is auto-generated by the system, based on your billing cycle (monthly or termly).

Thereafter, the system generates invoices 1 or 2 weeks before the start of the new month or term (depending on your settings).

What's even more amazing is that this queue of invoices will update itself automatically whenever there are changes to a student's class (student withdrawal, student is adding a new class etc, student pause etc.).

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Convenient Split Screen Invoice Preview

Having an invoice preview window saves time and prevents clutter on your web browser as all invoices can be easily previewed without opening it in another tab.

Look for an invoice quickly using student's name, parent's mobile or invoice no. preview and then record payment on an invoice.

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Send Invoice link via Whatsapp / SMS / Email

  • Auto-generate a private & secure invoice link for the parent to view the invoice without needing to log in
  • Present all payment options to the parent such as PayNow, Bank Transfer etc.
  • The figures shown on the invoice are dynamic and can change in real-time as the invoice is amended by an Admin, so it is more ideal as compared with sending static PDF invoices

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Dynamic PayNow QR Code with $0 fees

  • Auto-generate a unique PayNow QR code for every invoice, with the exact amount to pay
  • The key benefit is that once the PayNow QR is scanned by the parent's iBanking app, the amount payable is non-editable by the parent and with the student's name and invoice number auto-filled in the PayNow reference field. This helps with manual reconciliation later on in your ibanking records.
  • And the best part? Zero fees payable & receive funds immediately, direct to your company's UEN

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Discount Module

Add your own discounts for additional subject, sibling discount etc. And then apply discounts automatically or manually.

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Manage student deposits

Automatically adds student deposit when an invoice containing a deposit is fully paid for. Upon student withdrawal, convert the deposit into a credit note to offset the last invoice.

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Teacher's Pay Calculation

  • Add teacher's hourly pay rate for a specific teacher or a specific class
  • Manage tiered pay rates based on student count in a lesson
  • View teacher's monthly timesheets
  • Generate teacher's monthly hours report

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Trusted by 100+ schools who have transformed their operations

CLIENT TESTIMONIALS

"Edulabs has truly revolutionized the way we operate my school. As a happy customer, I cannot recommend Edulabs enough for their exceptional service and innovative solutions. Before we switched to Edulabs, our school faced several bottlenecks in our administrative work. We spent countless hours on manual tasks, leaving us with little time for other important duties. However, Edulabs came and solved all these problems.

Another aspect that sets Edulabs apart is their exceptional customer service. The team is always available to answer our questions and offer support whenever we need it. They are friendly, knowledgeable, and genuinely care about our satisfaction. Since switching to Edulabs, we have saved countless hours of administrative work and have been able to focus on other important tasks."

Jerald Lie
Founder, Achievers' Dream Learning Centre
CLIENT TESTIMONIALS

"I am delighted to share my positive experience with Edulabs School Management System. This system has greatly enhanced our company's operations, allowing each member of our administrative team to efficiently handle a larger number of students while reducing the likelihood of human errors.

The well-designed interface is intuitive and user-friendly, catering to the needs of our backend admin staff, parents, and students alike.

One standout feature of Edulabs is their exceptional customer support. Whenever our admin team requires clarification or assistance, the Edulabs team responds with remarkable speed and accuracy, ensuring that we can continue to operate smoothly."

Calvin Kong
Founder, Concept First Tuition Centre
CLIENT TESTIMONIALS

"If you are a school or centre owner and looking for a system to ease your pain of administration and save time and money, look no further. I am a happy customer of Edulabs' system."

Sandra Lim
Founder, The Nuggets Academy
CLIENT TESTIMONIALS

"It was an extremely pleasant and smooth experience working alongside Samuel and his team. The Edulabs system really helped to streamline the processes for our tuition center and made our business more efficient and productive. I highly recommend the system to any education business out there who are looking to adopt a school management system!"

Darrell Er
Founder, Overmugged
CLIENT TESTIMONIALS

"It has been a pleasure working with Samuel and his team. They have been utmost professional and prompt with their responses which allowed us to work closely without disruption. Samuel also understand our needs intricately and does not hesitate to implement or suggest features that can better suit our operational requirements. Edulabs has been useful for us and we look forward to having Edulabs support our entire Client Relationship Management needs."

Wong Shou Yee
Co-founder, Think Teach Academy

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Get a Free Demo of Edulabs Software

Who is it for: If you run an education centre or school with at least 50 students and you would like to completely systemise & grow your business, increase its profits while working lesser hours…then this is for you.

In this session, we will cover:

Live Demo of the Edulabs software (built after 4 years and consulting with 200+ education centres)

Case studies of how our clients on average, save 60 hours of admin work per month, and handle 2X more students!

How to tap into government grants to get the software for almost free (up to 95% funding)

Phone: (+65) 88084280

Email: contact@edulabs.com.sg

Address: 211 Jalan Besar #04-00 Singapore (208896)

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