Finance & Invoicing Module Prepare Invoices Accurately in Minutes & Get Paid Faster with Automatic Invoicing

Generate out invoices for the entire month or term in a matter of minutes - without manual errors & up to date with the student’s latest class enrolment. Collect 100% accurate payments quickly with PayNow with zero added fees.

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    Book a Free 30-minute Demo on Zoom to:

    ✅ See a Live Demo & Get Your Free 14-day Trial Account

    ✅ Learn how to systemise, automate & scale up your education centre, including case studies

    ✅ Prepare your business for 2x or 3x growth without working longer hours or hiring more staff

    30 min Live Demo

    Free 14-day Trial Account

    Get paid on time, every time

    Set up automated invoices and accept online and automatic payments

    Save hours every week

    Free yourself from hours of busywork and easily stay on top of your finances

    Give parents added ease and security

    Families can easily and securely pay within the same brightwheel app they already know and love

    Manage financials with confidence

    Your information is protected using best-in-class security and compliance standards

    All-in-one Finance Module with Automated Invoicing

    • Auto-generate first invoice with deposit and one-time fees
    • Automatic pro-rating of first invoice
    • Auto-generate recurring invoices
    • Auto-update invoice for next month/term if student is enrolled in an additional subject/class
    • Suitable for Monthly, Termly, Yearly Billing
    • Supports customised discounts (Sibling, Additional subject etc.)
    • Supports multi-location, multi-company setup with GST calculation
    • Send invoices via WhatsApp / Email
    • PayNow automated real-time payment recording (with zero fees)
    • Auto-send receipts via WhatsApp / Email
    • Manage deposits, credit notes, refunds
    • Integrate with Xero or Quickbooks

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    Automatic Invoicing

    Fully automated: The system creates the student's first and subsequent invoices automatically when the student is added to the class. In this way, there is no need to do up invoices manually one by one.

    Smart invoicing: For centres that bill based on the number of lessons in a month or term, the system automatically helps to count the number of lessons across one or multiple subjects that a student has.

    Auto-generate invoices for holiday workshops by enrolling student to the correct class.

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    Send Invoice link via Whatsapp / Email

    • Auto-generate a private & secure invoice link for the parent to view the invoice without needing to log in
    • Present all payment options to the parent such as PayNow, Bank Transfer etc.
    • The figures shown on the invoice are dynamic and can change in real-time as the invoice is amended by an Admin, so it is more ideal as compared with sending static PDF invoices

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    Dynamic PayNow QR Code with $0 fees

    • Auto-generate a unique PayNow QR code for every invoice, with the exact amount to pay
    • The key benefit is that once the PayNow QR is scanned by the parent's iBanking app, the amount payable is non-editable by the parent and with the student's name and invoice number auto-filled in the PayNow reference field. This helps with manual reconciliation later on in your ibanking records.
    • And the best part? Zero fees payable & receive funds immediately, direct to your company's UEN

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    Automatically Generate Recurring Invoices for Next Month or Term

    A queue of invoices for the entire year is auto-generated by the system, based on your billing cycle (monthly or termly).

    Thereafter, the system generates invoices 1 or 2 weeks before the start of the new month or term (depending on your settings).

    What's even more amazing is that this queue of invoices will update itself automatically whenever there are changes to a student's class (student withdrawal, student is adding a new class etc, student pause etc.).

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    Convenient Split Screen Invoice Preview

    Having an invoice preview window saves time and prevents clutter on your web browser as all invoices can be easily previewed without opening it in another tab.

    Look for an invoice quickly using student's name, parent's mobile or invoice no. preview and then record payment on an invoice.

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    Discount Module

    Add your own discounts for additional subject, sibling discount etc. And then apply discounts automatically or manually.

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    Manage student deposits

    Automatically adds student deposit when an invoice containing a deposit is fully paid for. Upon student withdrawal, convert the deposit into a credit note to offset the last invoice.

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    Teacher's Pay Calculation

    • Add teacher's hourly pay rate for a specific teacher or a specific class
    • Manage tiered pay rates based on student count in a lesson
    • View teacher's monthly timesheets
    • Generate teacher's monthly hours report

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    CLIENT TESTIMONIALS

    "Edulabs has truly revolutionized the way we operate my school. As a happy customer, I cannot recommend Edulabs enough for their exceptional service and innovative solutions. Before we switched to Edulabs, our school faced several bottlenecks in our administrative work. We spent countless hours on manual tasks, leaving us with little time for other important duties. However, Edulabs came and solved all these problems.

    Another aspect that sets Edulabs apart is their exceptional customer service. The team is always available to answer our questions and offer support whenever we need it. They are friendly, knowledgeable, and genuinely care about our satisfaction. Since switching to Edulabs, we have saved countless hours of administrative work and have been able to focus on other important tasks."

    Jerald Lie
    Founder, Achievers' Dream Learning Centre
    CLIENT TESTIMONIALS

    "I am delighted to share my positive experience with Edulabs School Management System. This system has greatly enhanced our company's operations, allowing each member of our administrative team to efficiently handle a larger number of students while reducing the likelihood of human errors.

    The well-designed interface is intuitive and user-friendly, catering to the needs of our backend admin staff, parents, and students alike.

    One standout feature of Edulabs is their exceptional customer support. Whenever our admin team requires clarification or assistance, the Edulabs team responds with remarkable speed and accuracy, ensuring that we can continue to operate smoothly."

    Calvin Kong
    Founder, Concept First Tuition Centre
    CLIENT TESTIMONIALS

    "Thank you for the great support from Samuel and his team at Edulabs. Their system is definitely the best in the market as we have done our comparison for the other solutions in the market.

    Productivity has increased greatly thanks to a very user friendly sch mgmt digital system. Invoicing time has been reduced from 7 days to 2hours and with zero human errors.

    Our sch is very pleased with the system. Thank you Edulabs!"

    Kim Yap
    The Dance Station
    CLIENT TESTIMONIALS

    "It has been a pleasure working with Samuel and his team. They have been utmost professional and prompt with their responses which allowed us to work closely without disruption. Samuel also understand our needs intricately and does not hesitate to implement or suggest features that can better suit our operational requirements. Edulabs has been useful for us and we look forward to having Edulabs support our entire Client Relationship Management needs."

    Wong Shou Yee
    Co-founder, Think Teach Academy
    CLIENT TESTIMONIALS

    "This innovative platform has transformed our operations, allowing our administrative team to manage a larger student base more efficiently while minimising human errors.

    A highlight of our experience with Edulabs is the outstanding customer service.

    Edulabs isn't just a web-based school management system; it's a game changer. Features like automated digital invoicing, easy student registration and effective communication tools have saved us invaluable administrative time. Most significantly, the Edulabs system has been a lifeline in easing our billing processes. With Edulabs, we've seen a significant boost in productivity, reducing invoicing time drastically and eliminating errors. For any educational institutions looking to streamline their processes, Edulabs is a no-brainer. The system, coupled with the exemplary support, stands out in the market. It's not just a management tool; it's a strategic asset."

    Trinity Wang
    Founder, Writers' Guild

    EITHER ON ZOOM OR IN-PERSON

    Book a Free Demo Session

    Who is it for: If you run an education centre or school with at least 100 students and you would like to completely systemise & grow your business, increase its profits while working lesser hours…then this is for you.

    In this session, we will cover:

    Live Demo of the Edulabs software (built after 5 years and consulting with 300+ education centres)

    Best practices on how to systemise, automate & scale your education business

    Case studies of how our clients on average, save 60 hours of admin work per month, and handle 2X more students!

    How to tap into government grants to get the software for almost free (up to 95% funding)

    Schedule a 30-minute product demo either on Zoom or In-person